Anyone looking for a speaker for an event is often faced with a choice: contact them directly or book them through an agency? Our clear answer: if you want professional support, tailored recommendations, and reliable organization, you are in good hands with the speaker agency Speakers Management.
In this article, we provide you with a transparent overview of how speaker booking works through our agency – from the initial inquiry to the follow-up.
Speaker booking through Speakers Management
- Your inquiry: The starting point for a tailor-made recommendation
Every speaker booking begins with a brief exchange. The more we learn about your event, the more targeted our advice can be.
Typical information we ask for:
- Occasion and purpose of the event
- Target audience and general conditions
- Topic or theme of the presentation
- Desired format (e.g., keynote speech, guided interview, or panel discussion)
- Date, location, or digital setting
- Budget
You don’t need to have all the details figured out yet – we’ll help you clarify any open questions together.
- Speaker suggestions: Tailored, curated, and comparable
Based on your information, we will put together a selection of suitable speakers for you – not from a catalog, but individually curated from our verified network.
For each recommendation, you will receive:
- A detailed speaker profile
- Thematic focus areas
- Videos or references
- Information on the fee range
- Format recommendations and initial implementation ideas
We are also happy to advise you by phone or video call – especially if you are still weighing up several options.
- Coordination & booking: We make it binding – and simple
Once you have decided on a speaker, we take care of the entire coordination process:
- coordinating dates and making firm bookings
- Contract creation and security
- Coordination of travel planning, technology, and schedule
- Organization of a personal or written briefing
You will receive a transparent overview of all relevant key data from us – and will have a contact person available at all times for any questions.
- Briefing & preparation: The finishing touches for your presentation
A professional presentation thrives on being tailored to your event. That’s why we coordinate:
- A personal briefing meeting between you and the speaker
- Coordination of the main points of the content
- Possible integration of specific messages, products, or objectives
- Clarification of technical requirements or presentation formats
Our speakers are accustomed to adapting their presentations to the respective company and audience – and we actively support them in this.
- Implementation & support: Showing presence, even in the background
On the day of the event, we are active in the background if desired – or provide support in advance, e.g. through:
- Technical checks for virtual events
- Coordination with moderators or technical teams on site
- Flexible availability for spontaneous adjustments
- Contact person for all participants
This is how we ensure that everything runs smoothly – and you can concentrate on your guests.
- Follow-up & feedback
Our work does not end after the presentation. We offer:
- A structured debriefing
- Feedback opportunities from both sides
- On request, tips on how to reuse the presentation (e.g., recording, internal communication)
- Suggestions for follow-up formats (e.g., follow-up presentation, Q&A, workshop)
Many of our clients book speakers multiple times – because they know that the quality and cooperation are right.
A speaker agency saves time, ensures security – and increases quality
Booking a speaker is much more than an organizational task. It’s about impact, trust, and professionalism – on and off stage. That’s exactly what we offer as a speaker agency: personal advice, structured processes, and a network you can rely on.
Get in touch with us – we’ll accompany you from the first conversation to the applause: or